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Job Details: Irish Jesuits International: Finance Officer


Irish Future
Talbot Street
Dublin 1
Irish Jesuits International: Finance Officer
[Irish Jesuits International]

JOB TITLE: IJI FINANCE OFFICER

ORGANISATION: Irish Jesuits International

LOCATION: **Apply on the website** Upper Gardiner Street, Dublin 1,
D**Apply on the website** E9F3

CONTRACT DURATION: 6 months probation on an initial 2 year contract,
with view to permanency

START DATE: February **Apply on the website**

REPORTS TO: IJI Operations Manager

TYPE OF EMPLOYMENT: 3 days per week or **Apply on the website** hours
per week

SALARY: Depending on Experience

OVERVIEW:

This is an exciting opportunity to join the international agency of
the Irish Jesuit Province. Irish Jesuits International (IJI) is a
registered charity which supports education, health and well-being,
protection and resilience programmes in in Africa, Asia and the Middle
East. Our partners include Jesuit works and Jesuit run development
projects within Jesuit Provinces and partners including Jesuit Refugee
Service (JRS). Last year, we supported **Apply on the
website**,**Apply on the website** individuals through **Apply on the
website** development projects in **Apply on the website** countries.

KEY OBJECTIVES OF THE ROLE:

This important role within the IJI is to ensure best practice in the
management of IJI finances, ensure adherence to charity standards and
institutional donor compliance.

DUTIES:

_GENERAL_

* Process all invoices received including approval for payment on a
monthly basis.
* Post all monthly journals in an accurate and timely manner.
* Prepare quarterly Management Accounts for review.
* Management of the QuickBooks accounting system.
* Maintain and update the Fixed Asset Register.
* Prepare monthly Payroll for approval and submit all associated
returns.
* Process the monthly payroll and revenue returns.
* Process regular Payments to partners and suppliers for approval.
* Engage with Partners and suppliers to confirm receipt of funding.
* Ensure expenses are appropriately supported and paid on a timely
basis.
* Ensure all transfers to Partners are accompanied with itemised
breakdowns of grant names, codes and amounts and circulated to senior
management and finance represents of the relevant Partner.
* Update the Programmes Database to indicate the transfer status of
individual grants
* Prepare monthly Bank Reconciliations.
* Prepare monthly Salesforce CRM Reconciliations with the
Administrator on donations received
* Prepare the Annual Budget for approval
* Prepare quarterly Forecasts and reports for the Board of Advisors
and Trustees.
* Prepare of the annual Financial Statements in compliance with
SORP.
* Assist with the preparation of reports (Annual, Directors,
Trustees, Board of Advisors, Donors, etc.).
* Liaise with Auditors (both partner and statutory) as required to
ensure timely completion of audits
* Liaise with Donors and Partners in relation to the provision of
financial information as required.
* Report to CRA as required
* Support other team members in financial matters and secure value
in use of resources.
* Monitor and oversee Supplier Contract renewals.
* Develop an IJI Finance Manual and ensure it is up-to-date.
* Annually review and update the IJI Risk Register
* Annually review and update the Charities Governance Code
Compliance Form
* Apply for the Revenue donation scheme annually
* Any other duties as assigned by the Operations Manager or
Director.

_SMALL GRANT FUND_

* Manage the IJI Small Grant Fund with two annual funding rounds for
Partners to apply to
* Engage with Partners to ensure proposals are fully and accurately
completed
* Present Small Grant Proposals to the Operations Manager and Roving
M&E Advisor for their recommendations
* Present the Small Grant Proposals and recommendations to the Small
Grant Committee for approval
* Prepare Small Grant Committee reports

_PARTNER GRANT COMPLIANCE_

* Review each partner financial report of Actual vs Budget and ensure
its accuracy and compliance with donor requirements
* Conduct remote desktop financial transaction checks with Partners
on grants over €**Apply on the website**,**Apply on the website**.
* Engage with Partners to ensure financial standards are met in
applications, reports and monitoring practices.
* Engage with Partners to ensure compliance in relation to
pre-approvals for +/-**Apply on the website**% variances on grants
* Check Partner Financial Reports against their external Audit
Reports and confirm if the audit is ready for submission to external
donors
* Ensure follow-up actions and recommendations (internal and
external) with Partners are implemented in a timely manner

_LEGAL MANAGEMENT_

* Ensure appropriate insurance is in place
* Liase with solicitors as required
* Liase with bankers as required, including completing new mandates
on change in Trustees

_HUMAN RESOURCES_

* Maintain up to date employee annual and sick leave information
* Keep employees informed in relation to the pension fund
* Ensure employment contracts are up-to-date
* Engage with Province HR as requested in relation to contract
updates

SKILLS & ATTRIBUTES:

_ESSENTIAL_

* A recognised professional accounting qualification (ACA, ACCA,
CIMA, etc.), finalist or an accounting degree.
* Minimum of three years relevant work experience.
* Strong track record of consistently delivering on time
* Ability to prioritise and manage tasks whilst consistently
maintaining accuracy and attention to detail.
* High degree of analytical, conceptual and problem-solving skills.
* Strong communication, relationship management and interpersonal
skills (face to face and virtually).
* Excellent organisational skills with the ability to meet deadlines
and ability to work on own initiative
* Fluency in written and spoken English.
* Proficiency in using accounts and payroll packages
* Excellent knowledge of MS Office, in particular Excel
(Intermediate to Advanced)

_DESIRABLE_

* Experience in the NGO/charity sector.
* Overseas experience in an international development context.
* Prior auditing experience.
* General knowledge of compliance with relevant donor reporting
guidelines.
* Previous experience in using Salesforce.

ACCOUNTABILITY TO IJI:

* Commitment to the values, ethos, goals and work of IJI
* An affinity with missionary development work.
* Uphold and strengthen at all times the strong reputation of IJI
and ensure integrity, credibility and transparency in all activities.
* The role holder will be garda vetted and required to adhere to the
Irish Province Safeguarding Policy for Children.

TO APPLY:

Please submit your CV and cover letter to **Apply on the website**
with ‘Finance Officer’ in the subject heading, attention to the
Director, by closing date **Apply on the website**th Jan **Apply on
the website**.


We need : English (Good)

Type: Permanent
Payment:
Category: Others

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