Job Details: Mucklagh Community Development: Administrator / Facilities x 2 (Part-Time)


Irish Future
Talbot Street
Dublin 1
irishfuture.ie
Mucklagh Community Development: Administrator / Facilities x 2 (Part-Time)
_JOB DESCRIPTION ? ADMINISTRATOR / FACILITIES (AF)_

Mucklagh Community Development CLG is looking to recruit two part
time, reliable, office administrators with additional general
operative responsibilities in Mucklagh Community Centre, Tullamore, Co
Offaly. They will undertake administrative tasks, ensuring the rest of
the staff has adequate support to work efficiently, and facilitate the
carrying out of all other duties as required. The ideal candidates
will be competent in prioritising and working with little supervision.
They will be self-motivated and trustworthy. The AF will report to the
manager. These positions are for a **Apply on the website**.5 hour
week and will require work hours to be flexible to facilitate events
and operations that take place daily and on weekends.

* REPORTING TO: The Centre Manager
* WORKING HOURS: **Apply on the website**.5 hours per week over
seven days, to be agreed on a weekly rota.
* LOCATION: Mucklagh Community Centre
* SALARY ?**Apply on the website**.**Apply on the website** ph_ _
Pension MCD CLG does not operate a pension scheme. However, MCD CLG is
prepared to facilitate deductions from the Employee?s salary and the
payment thereof to the employees chosen pension scheme MCD CLG will
not be making contribution
* EXPENSES:_ _Will be paid at civil service rates.
* DURATION OF CONTRACT: One Year (subject to continuing An Pobal
funding)
* PROBATION: The Probationary Period will be 9 months (with
appraisals at three- and six-month intervals)
* ANNUAL LEAVE: **Apply on the website** Days per year

_ESSENTIAL_

* Proven experience as an office administrator, office assistant or
similar role (minimum 2 years).
* Relevant qualification in business/secretarial/office
administration (Minimum Level 5 QQI/PLC or 3rd Level qualification)
* Excellent knowledge of MS Office and office management software
* Excellent organisational, communication and interpersonal skills,
flexibility, and the ability to work as part of a team.

_DESIRABLE_

* PR skills in social media platforms.
* Up to date First Aid/Manual Handling training an advantage.
* Experience of Bookkeeping and SAGE or similar accounts package

SUCH RESPONSIBILITIES AS ARE APPROPRIATE TO THE POSITION AS MAY BE
ASSIGNED FROM TIME TO TIME AND WILL INCLUDE BUT ARE NOT LIMITED TO:

* Acting as the first point of contact and answering the phone and
dealing with queries as directed.
* Taking booking requests and e-mailing confirmation of same.
* Liaising with manager/operations assistant to ensure booking
requirements are assigned e.g. hall/room set up.
* Typing correspondence, forms, minutes, letters, memos etc. as
directed.
* Filing, scanning and archiving.
* Maintaining appointments and arranging meetings as directed.
* Maintaining bookings diary and ensuring requirements are met for
any booking e.g. sports equipment, tables, chairs, coffee/tea etc.
* Ensuring competent financial practices in conjunction with manager
and company treasurer.
* Issuing of receipt and recording of cash received in the case of
minor transactions (Petty Cash).
* Opening, distribution and sending of post, emails etc. as
directed.
* Ordering and maintaining office stationery and equipment etc.
* Operating office machines.
* Inputting data as directed.
* Produce monthly reports for the Management team.
* Attend meetings with Manager if required.
* Maintaining up to date records e.g. Contact Details of Suppliers,
Tradespersons, Repair services, Refuse contractor etc.
* Ensure compliance with necessary Health & Safety standards and
work practices, GDPR etc and upskill as required.
* Providing support during the execution of work to ensure
contractual requirements are being met
* Setting up/Taking down sports equipment as required for bookings
* Setting up hall/meeting rooms for bookings as required e.g.
setting out tables, chairs, crockery, cutlery, water etc as directed
by the manager
* Providing refreshments if required
* Light cleaning duties e.g. sweeping, hoovering, mopping, emptying
bins etc as directed by the manager.
* SUCCESSFUL COMPLETION OF GARDA VETTING IS A REQUIREMENT PRIOR TO
COMMENCEMENT OF EMPLOYMENT.
* This list is not exhaustive.

_MUCKLAGH COMMUNITY DEVELOPMENT CLG WELCOMES ALL EXPRESSIONS OF
INTEREST, HOWEVER PLEASE NOTE APPLICANTS MUST BE IN RECEIPT OF
PAYMENTS FROM ONE THE FOLLOWING CATEGORIES:_

* Persons in receipt of Jobseeker?s Benefit (JB), Jobseeker?s
Assistance (JA), one parent family payment (OPF) or the Jobseeker
Transitional Payment.
* Persons in receipt of disability allowance (DA), invalidity
pension, blind person?s pension or other disability benefit.
* Persons in receipt of Covid **Apply on the website** Pandemic
Unemployment Payment (PUP)
* Stabilised and recovering drug mis-users
* People employed from T?s, gateway, Community Employment (CE) and
the Job Initiatives (JI) schemes are deemed eligible but cannot
simultaneously hold a CSP and T?s/Gateway/CE/JI/RSS position. Former
RSS workers who were previously CE are also eligible.
* People with convictions who are in contact with the probation
service.

This is a community Services Programme supported position where
priority will be given to applicants from these target groups.
For further information on CSP employment eligibility please go to _JOB DESCRIPTION ? ADMINISTRATOR / FACILITIES (AF)_

Mucklagh Community Development CLG is looking to recruit two part
time, reliable, office administrators with additional general
operative responsibilities in Mucklagh Community Centre, Tullamore, Co
Offaly. They will undertake administrative tasks, ensuring the rest of
the staff has adequate support to work efficiently, and facilitate the
carrying out of all other duties as required. The ideal candidates
will be competent in prioritising and working with little supervision.
They will be self-motivated and trustworthy. The AF will report to the
manager. These positions are for a **Apply on the website**.5 hour
week and will require work hours to be flexible to facilitate events
and operations that take place daily and on weekends.

* REPORTING TO: The Centre Manager
* WORKING HOURS: **Apply on the website**.5 hours per week over
seven days, to be agreed on a weekly rota.
* LOCATION: Mucklagh Community Centre
* SALARY ?**Apply on the website**.**Apply on the website** ph_ _
Pension MCD CLG does not operate a pension scheme. However, MCD CLG is
prepared to facilitate deductions from the Employee?s salary and the
payment thereof to the employees chosen pension scheme MCD CLG will
not be making contribution
* EXPENSES:_ _Will be paid at civil service rates.
* DURATION OF CONTRACT: One Year (subject to continuing An Pobal
funding)
* PROBATION: The Probationary Period will be 9 months (with
appraisals at three- and six-month intervals)
* ANNUAL LEAVE: **Apply on the website** Days per year

_ESSENTIAL_

* Proven experience as an office administrator, office assistant or
similar role (minimum 2 years).
* Relevant qualification in business/secretarial/office
administration (Minimum Level 5 QQI/PLC or 3rd Level qualification)
* Excellent knowledge of MS Office and office management software
* Excellent organisational, communication and interpersonal skills,
flexibility, and the ability to work as part of a team.

_DESIRABLE_

* PR skills in social media platforms.
* Up to date First Aid/Manual Handling training an advantage.
* Experience of Bookkeeping and SAGE or similar accounts package

SUCH RESPONSIBILITIES AS ARE APPROPRIATE TO THE POSITION AS MAY BE
ASSIGNED FROM TIME TO TIME AND WILL INCLUDE BUT ARE NOT LIMITED TO:

* Acting as the first point of contact and answering the phone and
dealing with queries as directed.
* Taking booking requests and e-mailing confirmation of same.
* Liaising with manager/operations assistant to ensure booking
requirements are assigned e.g. hall/room set up.
* Typing correspondence, forms, minutes, letters, memos etc. as
directed.
* Filing, scanning and archiving.
* Maintaining appointments and arranging meetings as directed.
* Maintaining bookings diary and ensuring requirements are met for
any booking e.g. sports equipment, tables, chairs, coffee/tea etc.
* Ensuring competent financial practices in conjunction with manager
and company treasurer.
* Issuing of receipt and recording of cash received in the case of
minor transactions (Petty Cash).
* Opening, distribution and sending of post, emails etc. as
directed.
* Ordering and maintaining office stationery and equipment etc.
* Operating office machines.
* Inputting data as directed.
* Produce monthly reports for the Management team.
* Attend meetings with Manager if required.
* Maintaining up to date records e.g. Contact Details of Suppliers,
Tradespersons, Repair services, Refuse contractor etc.
* Ensure compliance with necessary Health & Safety standards and
work practices, GDPR etc and upskill as required.
* Providing support during the execution of work to ensure
contractual requirements are being met
* Setting up/Taking down sports equipment as required for bookings
* Setting up hall/meeting rooms for bookings as required e.g.
setting out tables, chairs, crockery, cutlery, water etc as directed
by the manager
* Providing refreshments if required
* Light cleaning duties e.g. sweeping, hoovering, mopping, emptying
bins etc as directed by the manager.
* SUCCESSFUL COMPLETION OF GARDA VETTING IS A REQUIREMENT PRIOR TO
COMMENCEMENT OF EMPLOYMENT.
* This list is not exhaustive.

_MUCKLAGH COMMUNITY DEVELOPMENT CLG WELCOMES ALL EXPRESSIONS OF
INTEREST, HOWEVER PLEASE NOTE APPLICANTS MUST BE IN RECEIPT OF
PAYMENTS FROM ONE THE FOLLOWING CATEGORIES:_

* Persons in receipt of Jobseeker?s Benefit (JB), Jobseeker?s
Assistance (JA), one parent family payment (OPF) or the Jobseeker
Transitional Payment.
* Persons in receipt of disability allowance (DA), invalidity
pension, blind person?s pension or other disability benefit.
* Persons in receipt of Covid **Apply on the website** Pandemic
Unemployment Payment (PUP)
* Stabilised and recovering drug mis-users
* People employed from T?s, gateway, Community Employment (CE) and
the Job Initiatives (JI) schemes are deemed eligible but cannot
simultaneously hold a CSP and T?s/Gateway/CE/JI/RSS position. Former
RSS workers who were previously CE are also eligible.
* People with convictions who are in contact with the probation
service.

This is a community Services Programme supported position where
priority will be given to applicants from these target groups.
For further information on CSP employment eligibility please go to

We need : English (Good)

Type: Permanent
Payment:
Category: Others

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