Job Details: Drinkaware: Data & IT Administrator (Part-Time)


Irish Future
Talbot Street
Dublin 1
Drinkaware: Data & IT Administrator (Part-Time)
[Drinkaware]

JOB DESCRIPTION: DATA & IT ADMINISTRATOR

ABOUT DRINKAWARE

Drinkaware is a national charity. Our mission is to _prevent &_
_reduce the misuse of alcohol_, delivered through our 3 core
workstreams - outreach, education and research. Our ambitious
Strategic Plan **Apply on the website** is delivered by a small but
experienced and committed team and governed by an independent
voluntary Board.

OVERVIEW OF THE DATA ADMINISTRATOR ROLE

The Data Administrator is an integral part of the team and ensures the
efficient day-to-day running of the charity through effective and
productive administration, and vigilant oversight of Drinkaware’s
database and resource procedures.

Direct reports for the role are to the Communications & Marketing
Manager and CEO.

THE ROLE HAS THREE KEY FUNCTIONS:-

1. DATA MANAGEMENT

Responsible for resource (literature, posters, measuring cups, etc.)
management and distribution, including external supplier liaison.
Duties include:

* Resource & stock management and reporting
* Data entry and record keeping vigilance
* Manage internal resource stocktake, ordering and related admin
* Oversight management of Salesforce, updating the database,
supporting colleagues, running reports, ensuring protocols are
followed
* Collaborating with and relationship management of key suppliers
* Management of the general email and processing of web orders
* Update and oversight of Drinkaware’s GDPR, and ensure all data
held is in line with GDPR, data protection and confidentiality
policies
* Working closely with Marketing regarding resources and contact
management (Salesforce)

2. IT ADMINISTRATION SUPPORT

Oversight & management of the general IT requirements (including
remote working) of the team. Duties include:

* Liaison with Drinkaware’s IT technical support
* Management and support for all technical requirements for
Drinkaware’s webinars/virtual events (includes Zoom, Microsoft
Teams, Webex)
* General IT support and troubleshooting

3. GENERAL OFFICE ADMINISTRATION

A wide range of other ad hoc office administrative tasks including but
not limited to ordering of supplies, answering general email queries
and directing them to the appropriate team member, liaising with the
landlord and office building managers

ESSENTIAL EXPERIENCE FOR THE ROLE

* MINIMUM OF 2 YEARS’ CRM/DATABASE MANAGEMENT EXPERIENCE
* WORKING KNOWLEDGE OF SALESFORCE
* IT proficiency
* Excellent working knowledge of MS Excel, Word, Powerpoint, One
Note
* General administration/office management experience
* Excellent attention to detail and strong organisational skills
* Experience of working within a small dynamic team

ESSENTIAL SKILLS FOR THE ROLE

* Commitment to the values and work of Drinkaware
* Demonstrable ability to work remotely and independently
* Strong communication and interpersonal skills at all levels
* Diligent and thorough approach to work, with meticulous record
keeping
* Discreet approach and appreciation for confidentiality
* Excellent organisational skills
* Ability to work calmly under pressure and to meet tight deadlines

The position is part-time (**Apply on the website** hours week).
Salary is €**Apply on the website**,**Apply on the website** (pro
rata).

CV and covering note to **Apply on the website** by 5pm on Mon 9th
November **Apply on the website**. Please include the names of two
references.


We need : English (Good)

Type: Permanent
Payment:
Category: Others

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