Job Details: Irish Girl Guides: Operations Manager


Irish Future
Talbot Street
Dublin 1
Irish Girl Guides: Operations Manager
[Irish Girl Guides]

 OPERATIONS MANAGER OF IRISH GIRL GUIDES

Irish Girl Guides (IGG) is recruiting an Operations Manager to ensure
the effectiveness of a dynamic nationwide youth organisation. This
role is a fixed term position.

The Irish Girl Guides’ mission is to enable girls and young women to
develop to their fullest potential as responsible citizens of the
world. This is achieved by the volunteer leaders running a non-formal
educational programme with **Apply on the website** plus units across
all counties in the Republic of Ireland. The organisation has
charitable status and works to ensure it is compliant with all
relevant legislation and codes of good practice. The organisation is
led by a board of volunteers and the Operations Manager will work
closely with the CEO, staff and volunteers to ensure all regulatory
and statutory obligations are met. The job will include responsibility
for implementing the strategic plan and activities of the organisation
and representing the Irish Girl Guides at meetings and events. The
role will involve the management of staff, and the supporting of our
volunteers. The Operations Manager will report to the CEO and be a
member of volunteer-led committees.

KEY OBJECTIVES OF THE ROLE

* Support the implementation of the Strategic Plan and the execution
of Annual Plans
* Oversee the day to day running of the National Office
* Provide support to staff, both national and regional, in their
roles
* Work with national and regional volunteers to support their roles
* Develop and maintain relationships with external stakeholders

CONDITIONS

This position will initially be for two years, with a six month
probationary period. The current salary, due to funding constraints,
is €**Apply on the website**,**Apply on the website** per annum.
Contract will be for five days per week (Monday to Friday) from 9am
– 5pm. Some evening and weekend work is required, for which time off
is given in lieu. Annual leave is **Apply on the website** days. This
job is based in the National Office and may involve a small amount of
travel outside of Dublin. Currently the National Office is in
Donnybrook, Dublin 4 but will move to Tallaght, Dublin **Apply on the
website** within **Apply on the website** months.

APPLICATION

If you wish to be considered for this post please submit a letter of
application together with a copy of your Curriculum Vitae to **Apply
on the website** by 3 December **Apply on the website**. Please mark
envelope with Operations Manager applications. Interviews will be held
week of **Apply on the website** December.

-------------------------

PROFESSIONAL REQUIREMENTS

* Experience at management level in the voluntary, community or
relevant sector
* A proven ability to deliver a strategy
* Experience of volunteering or working with volunteers
* Proven skills in leadership, human resources, planning and
decision-making
* An understanding of the charity sector and the relevant
regulations
* A track record in developing and maintaining positive
relationships with stakeholders
* A relevant third level or professional qualification

PERSON SPECIFICATION

* Excellent written and verbal communication skills
* Excellent interpersonal skills and ability to liaise effectively
and confidently at all levels internally and externally
* Strong organisational skills and time management
* Proven ability to maintain confidentiality and discretion
* Ability to work independently and use own initiative, as well as
integrating with a team and adding value

MAIN RESPONSIBILITIES

GOVERNANCE AND COMPLIANCE

* Work with the national volunteer committees on the implementation,
monitoring and evaluation of the strategic plan
* Provide support to other committees and teams in IGG
* Ensure compliance with best practice in the sector and with the
regulatory environment and legislation
* Keep up to date with developments in the youth and charity sector
* Be trained as a designated liaison person for safeguarding and
child protection

OPERATIONAL PLANNING AND MANAGEMENT

* With the CEO, execute a dynamic operational plan to deliver the
goals and objectives of the strategic plan
* Ensure the operations of the appropriate staff are efficient,
effective and appropriate
* Oversee and Monitor the collation of activities relevant to IGG
programmes and be responsible for oversight of good quality assurance
and impact measurement.
* Provide financial support by authorising payments
* Ensure the maintenance of all appropriate records in accordance
with IGG procedures
* Keep staff updated on decisions arising from national committee
meetings

HUMAN RESOURCES

* Establish a healthy, safe and vibrant work environment which is
compliant with relevant legislation and regulations
* Ensure good and regular communication with staff and arrange
effective staff meetings for both national & regional staff, as
required
* Update and create office processes and procedures to ensure the
smooth running of the organisation
* Observe all employment law requirements and conduct regular job
appraisals with relevant staff and ensure contracts are maintained
* Plan and distribute work, mentoring and monitoring to ensure
completion of tasks assigned and submission of monthly reports
* Develop and record a leave plan to ensure there is always adequate
staff cover
* Deal with general correspondence and be the contact person for
volunteers, delegating tasks as necessary

FACILITIES MANAGEMENT

* Manage cleaning staff and external services (e.g. key holding) and
take necessary steps to ensure the building is cleaned to appropriate
standards in a cost-effective manner
* Ensure that alarm system and other elements of security are
adequate, and act as first point of contact for building alarm
emergencies

COMMITTEE MEMBERSHIP AND MEMBER SUPPORT

* Develop a close working relationship with committees and ensure a
smooth working relationship between staff and volunteers
* Attend and record the meetings of the Management Committee
* Attend the following committee meetings – Programme and
Training, Management and General Council (AGM)
* Attend events/meetings/conferences as required
* Provide support to IGG Trainers
* Provide members attending international events with information re
flight bookings, insurance, debriefing forms, and inform other staff
as relevant

OTHER DUTIES

* To carry out any other duties as may be assigned by the CEO and/or
Management Committee from time to time



We need : English (Good)

Type: Permanent
Payment:
Category: Others

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