1. Raising of Purchase Orders
Inputting data in the Oracle system on the day orders are received so as to ensure costs are allocated and relevant information is logged according to companies policies and procedures.
2. Receipting of Goods/Services
Receipt of goods/services in Oracle system as written confirmation of delivery of items.
3. Arrange Accommodation for Relocating Employees
Ensure that all relocating employees have temporary accommodation. Regular updates of accommodation logs and effective communication regarding accommodation details to the recruitment team. Preparation of keys and directions for collections at Security for all relocators.
4. Vendor Contact
Direct contact with vendors to request and negotiate quotes, confirm information e.g. delivery dates in order to facilitate the purchasing process.
5. Confirmation of Receipt of Goods.
Monitor delivery of ordered goods, complete appropriate documentation, distribute and ensure proper storage. This also ensures that goods are delivered on time and to ensure that invoicing only occurs for goods received.
6. Invoice Queries
Clarification of invoice queries to ensure that all outstanding payments are cleared.
7. Printer/Copiers/Fax Machine Maintenance Service
Maintain service log of calls received to ensure machines; printers; photocopiers are running to minimise ?down time? and ensure compliance with maintenance contracts.
8. Administration/Updating databases.
Maintenance of various databases & general administrative tasks to ensure accurate information is available at all times.
9. Switchboard/Reception relief.
Periodic cover of reception function to ensure that Hertz visitors and incoming calls are dealt with consistently and professionally.KEY RESPONSIBILITIES:
1. Raising of Purchase Orders
Inputting data in the Oracle system on the day orders are received so as to ensure costs are allocated and relevant information is logged according to companies policies and procedures.
2. Receipting of Goods/Services
Receipt of goods/services in Oracle system as written confirmation of delivery of items.
3. Arrange Accommodation for Relocating Employees
Ensure that all relocating employees have temporary accommodation. Regular updates of accommodation logs and effective communication regarding accommodation details to the recruitment team. Preparation of keys and directions for collections at Security for all relocators.
4. Vendor Contact
Direct contact with vendors to request and negotiate quotes, confirm information e.g. delivery dates in order to facilitate the purchasing process.
5. Confirmation of Receipt of Goods.
Monitor delivery of ordered goods, complete appropriate documentation, distribute and ensure proper storage. This also ensures that goods are delivered on time and to ensure that invoicing only occurs for goods received.
6. Invoice Queries
Clarification of invoice queries to ensure that all outstanding payments are cleared.
7. Printer/Copiers/Fax Machine Maintenance Service
Maintain service log of calls received to ensure machines; printers; photocopiers are running to minimise ?down time? and ensure compliance with maintenance contracts.
8. Administration/Updating databases.
Maintenance of various databases & general administrative tasks to ensure accurate information is available at all times.
9. Switchboard/Reception relief.
Periodic cover of reception function to ensure that Hertz visitors and incoming calls are dealt with consistently and professionally.
We need : English (Fluent)
Type: Permanent
Payment: ?20,414
Category: Accountancy
