Are you a skilled office administrator with previous experience working in the construction sector? Then we have an excellent opportunity for you to work with one of Irelands leading civil engineering contractors. With a generous package for the successful candidate, this is a position with huge potential with a company who has a strong pipeline of domestic and international projects.
Office Administrator ? Dublin
Employer
Our Client is one the leading civil engineering contractors in Ireland, providing services to public & private sector clients in the fields of Infrastructure, Airports, Marine, Energy & Building Construction. With a turnover in excess of ?200m, our client is well placed to thrive in the current economic climate, by maintaining its domestic share and developing its overseas business.
Job Description
Provide an efficient and effective administrative support, implementing the manual and computerised systems and keeping accurate records to facilitate the smooth running of the office.
Provide clerical assistance to the Project Manager, Engineers, and site staff as and when required.
Assist with the uploading of information in relation to the Coins Financial System.
Assist in the weekly preparation of time sheets. Ensure all time sheets are received and verified for accounts in a timely manner.
Ensure that all site staff holiday request forms are kept up-to-date and copies sent to the HR Department in a timely manner.
Create and maintain a computerised database pertaining to the office and staff movement. Ensure relevant data is updated regularly and accurately.
Ensure that accurate reports and statistics are generated to monitor site activities and to enable monthly reporting.
Provide administrative assistance in preparing pre-qualification documents.
Provide a first point of contact service for any queries, both internally and externally and ensure that these are dealt with in accordance with company procedure and that all such information is logged.
Organise meetings and where required provide a minute-taking service, ensuring that information is communicated effectively.
Provide general administrative support such as word processing documents, filing, faxing photocopying and maintaining office records.
Organise refreshments for meetings as and when required.
Reception duties.
Any other reasonable duties as required
Key Relationships:
Establish and maintain an open relationship with the Regional Director in the development of the administration systems.
Establish and maintain good relationships with other employees in the region.
Establish and maintain good relationships with other internal departments as appropriate for the effective operation of the administrative function ? Health and Safety, Quality, Human Resources, Accounts, and sites.
Build effective relationships with appropriate external bodies appropriate for the management of the office including suppliers and clients.
Key Challenges:
To build the administration function and propose improvements to effectiveness and efficiency of the role.
Creating and maintaining manual and computerised administration systems in order to create accurate and timely records.
The ability to plan and organise a wide variety of duties and information, prioritising own time and that of those reporting to the role.
Providing administrative support whilst liaising with various outside departments and bodies ensuring efficiency in an expanding office.
Key Attributes:
The following personal attributes are key to success in the above role:-
Customer-orientation ? Ability to be focused on the needs and requirements of the customer
Planning and Organising ? Ability to plan and organise an often heavy workload to produce high quality outputs and to meet tight deadlines.
Detail Consciousness ? Abilities to handle detail in a rigorously and accurate fashion, reducing the propensity to make mistakes.
Problem Analysis ? Ability to identify problems, seek relevant data and apply innate reasoning to resolve them and produce realistic solutions.
Creativity ? Ability to generate innovative ideas on a regular basis and to examine problems and issues from a unique perspective.
Initiative ? Actively influence the events rather than passively accepting actions.
Interpersonal skills ? Ability to deal effectively with a wide variety of people. Being aware of the impact of words and actions on those around them and to amend these accordingly. Skilled with workers, direct reports, and other management team members.
Team Working ? innate ability to build effective working relationships with other team members
Requirements
Essential
Minimum of 5 years experience in an administration role
Experience of setting up and maintaining manual and computerised files
Good working knowledge of MS Office
Knowledge and experience of the preparation of formal presentations and promotional literature
Ability to prioritise administrative tasks and work independently
Ability to work to deadlines
Excellent written and verbal communication skills
Desirable
Previous experience of pre-qualification / tendering work
Experience of working in the construction industry
Package
circa ?22K p/a dependent on prior experience
37.5hr working week
Contact
Sheila McNeice is the consultant managing this position. If you have any queries about this role, you can contact Sheila by e-mail sheila@jobcontax.com or phone +353-91-395 625
Connect with Sheila on Linkedin
Are you a skilled office administrator with previous experience working in the construction sector? Then we have an excellent opportunity for you to work with one of Irelands leading civil engineering contractors. With a generous package for the successful candidate, this is a position with huge potential with a company who has a strong pipeline of domestic and international projects.
Office Administrator ? Dublin
Employer
Our Client is one the leading civil engineering contractors in Ireland, providing services to public & private sector clients in the fields of Infrastructure, Airports, Marine, Energy & Building Construction. With a turnover in excess of ?200m, our client is well placed to thrive in the current economic climate, by maintaining its domestic share and developing its overseas business.
Job Description
Provide an efficient and effective administrative support, implementing the manual and computerised systems and keeping accurate records to facilitate the smooth running of the office.
Provide clerical assistance to the Project Manager, Engineers, and site staff as and when required.
Assist with the uploading of information in relation to the Coins Financial System.
Assist in the weekly preparation of time sheets. Ensure all time sheets are received and verified for accounts in a timely manner.
Ensure that all site staff holiday request forms are kept up-to-date and copies sent to the HR Department in a timely manner.
Create and maintain a computerised database pertaining to the office and staff movement. Ensure relevant data is updated regularly and accurately.
Ensure that accurate reports and statistics are generated to monitor site activities and to enable monthly reporting.
Provide administrative assistance in preparing pre-qualification documents.
Provide a first point of contact service for any queries, both internally and externally and ensure that these are dealt with in accordance with company procedure and that all such information is logged.
Organise meetings and where required provide a minute-taking service, ensuring that information is communicated effectively.
Provide general administrative support such as word processing documents, filing, faxing photocopying and maintaining office records.
Organise refreshments for meetings as and when required.
Reception duties.
Any other reasonable duties as required
Key Relationships:
Establish and maintain an open relationship with the Regional Director in the development of the administration systems.
Establish and maintain good relationships with other employees in the region.
Establish and maintain good relationships with other internal departments as appropriate for the effective operation of the administrative function ? Health and Safety, Quality, Human Resources, Accounts, and sites.
Build effective relationships with appropriate external bodies appropriate for the management of the office including suppliers and clients.
Key Challenges:
To build the administration function and propose improvements to effectiveness and efficiency of the role.
Creating and maintaining manual and computerised administration systems in order to create accurate and timely records.
The ability to plan and organise a wide variety of duties and information, prioritising own time and that of those reporting to the role.
Providing administrative support whilst liaising with various outside departments and bodies ensuring efficiency in an expanding office.
Key Attributes:
The following personal attributes are key to success in the above role:-
Customer-orientation ? Ability to be focused on the needs and requirements of the customer
Planning and Organising ? Ability to plan and organise an often heavy workload to produce high quality outputs and to meet tight deadlines.
Detail Consciousness ? Abilities to handle detail in a rigorously and accurate fashion, reducing the propensity to make mistakes.
Problem Analysis ? Ability to identify problems, seek relevant data and apply innate reasoning to resolve them and produce realistic solutions.
Creativity ? Ability to generate innovative ideas on a regular basis and to examine problems and issues from a unique perspective.
Initiative ? Actively influence the events rather than passively accepting actions.
Interpersonal skills ? Ability to deal effectively with a wide variety of people. Being aware of the impact of words and actions on those around them and to amend these accordingly. Skilled with workers, direct reports, and other management team members.
Team Working ? innate ability to build effective working relationships with other team members
Requirements
Essential
Minimum of 5 years experience in an administration role
Experience of setting up and maintaining manual and computerised files
Good working knowledge of MS Office
Knowledge and experience of the preparation of formal presentations and promotional literature
Ability to prioritise administrative tasks and work independently
Ability to work to deadlines
Excellent written and verbal communication skills
Desirable
Previous experience of pre-qualification / tendering work
Experience of working in the construction industry
Package
circa ?22K p/a dependent on prior experience
37.5hr working week
Contact
Sheila McNeice is the consultant managing this position. If you have any queries about this role, you can contact Sheila by e-mail sheila@jobcontax.com or phone +353-91-395 625
Connect with Sheila on Linkedin
We need : English (Good)
Type: Permanent
Payment: package
Category: Construction
