ADMINISTRATOR ? PART TIME
Applications are invited to fill the part-time, permanent position of
Administrator.
TITLE: ADMINISTRATOR ? PART TIME
EMPLOYER: CHILDREN?S GRIEF CENTRE (CGC)
REPORTS TO: CEO
SALARY: ?**APPLY ON THE WEBSITE** PER HOUR
WORKING HOURS: **APPLY ON THE WEBSITE** HOURS PER WEEK: 9.**APPLY ON
THE WEBSITE**AM TO 5.**APPLY ON THE WEBSITE**PM WEDNESDAY ? FRIDAY
LOCATION: THIS POSITION IS BASED ON SITE AT CHILDREN?S GRIEF CENTRE,
WESTBOURNE, ASHBOURNE AVE, SOUTH CIRCULAR RD, LIMERICK
IN ORDER TO BE CONSIDERED FOR THIS POSITION, CANDIDATES MUST HAVE:
* Excellent IT skills, in particular a high degree of proficiency in
MS Office.
* Strong communication (written and verbal) skills and excellent
interpersonal skills.
* Proven administrative and organisational skills with the ability
to prioritise, manage and complete a variety of tasks on time and
under pressure.
* Excellent problem-solving capabilities with an aptitude for
process optimisation and improvement.
* A high level of accuracy and attention to detail.
* Capacity to deal with highly confidential information in a very
discreet manner.
OVERVIEW:
Responsible for the day-to-day organisation of the office, including
reception duties and ensuring all client records are up to date and
maintained on the database.
JOB DESCRIPTION:
GENERAL ADMINISTRATION DUTIES
* First point of contact for parents, legal guardians and service
users.
* Ensure clients & their parents are greeted in a welcoming &
friendly manner.
* Communicate with support workers and manage all client
appointments.
* Assist in the handling of the day-to-day communications in the
organisation.
* Answer calls, take messages and schedule meetings & client
appointments.
* Assign & monitor administrative & secretarial tasks to the
volunteer support workers.
* Undertake other duties as required.
MANAGEMENT OF CLIENT INFORMATION SYSTEMS ? DATABASE
* Maintain and update the client database, entering all new client
referrals.
* Maintain the waiting list and tracking client appointments.
* Run monthly reports and generating monthly & yearly client stats
report.
* Generate compliance reports for the state grant providers &
corporate donors.
BOARD OF MANAGEMENT
* Manage communications to/from board members.
* Draft, types & dispatch reports, letters, agendas of any scheduled
meetings.
* Assist in preparation the Annual Report for upload to the website.
CHARITY REGULATOR
* Maintain and update the Centre?s compliance requirements by the
Charities Regulator (CRA), participate in meeting its commitments as
outlined in the Governance Code.
* Update or amend the Centre?s Trustees/Directors and ensure all
required documentation (annual reports & compliance documents) are
updated and uploaded to the Centre?s online CRA profile.
COMMUNICATION
* Generate & collate correspondence from/to internal & external
sources.
* Handle enquiries & complaints from internal & external
stakeholders.
* Facilitate communication between media outlets/media requests
from/to the Centre and the Centre?s CEO.
* Deal with all enquiries about the Centre?s support services from
parents/guardians, medical clinicians, psychologists, social workers,
school counsellors & teachers explaining both the referral criteria &
its anticipated wait-times.
* Represent the Centre at public events & communicate the Centre?s
aims & objectives (radio interviews) via interviews &/or audio
recordings.
SOCIAL MEDIA PLATFORMS & WEBSITE CONTENT MANAGEMENT
* Update website content using Wordpress and post to the Centre?s
social media platforms including Facebook, Twitter & Instagram.
INFORMATION TECHNOLOGY
* Troubleshoot IT issues, communicating with the Centre?s IT
engineer, website developer and its database designer. Communicate any
IT issues, identify solutions and enact any recommended changes.
Communicate these updates/changes to colleagues, ensuring the smooth
operation and running of the Centre?s digital information management
systems.
TO APPLY FOR THIS POSITION PLEASE EMAIL A CV AND COVER LETTER
OUTLINING YOUR RELEVANT EXPERIENCE AND SUITABILITY FOR THE ROLE TO
**APPLY ON THE WEBSITE**
CLOSING DATE FOR APPLICATIONS IS 5PM ON TUESDAY **APPLY ON THE
WEBSITE**TH JULY **APPLY ON THE WEBSITE**.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
