Job Details: L?argas: Executive Officer


Irish Future
Talbot Street
Dublin 1
irishfuture.ie
L?argas: Executive Officer


EXECUTIVE OFFICER

JOB DESCRIPTION

POST Executive Officer, Two-year specific purpose contract
REPORTING TO? Development Officer (CASE ? Peace IV), L?argas
Manager (Strategic Initiatives Team), L?argas
JOB PURPOSE To provide administrative, clerical, and secretarial
support to the Peace IV Shared Education Programme.
PAY GRADE Equivalent to Executive Officer PPC Grade: ?**Apply on the
website**,**Apply on the website**
APPLICATION DEADLINE 9am Wednesday 5th January **Apply on the
website**
?
L?argas manages national and international exchange programmes in
adult education and schools, vocational education and training, and
youth and volunteering. These activities connect people in different
communities and countries and bring an international dimension to the
work of organisations across Ireland. The Education Authority in
Northern Ireland and L?argas work in partnership to implement the
Peace IV Collaboration through Sharing in Education (CASE) programme.
?

CASE is for primary and post-primary schools in Northern Ireland and
the Border Counties of Ireland. Its focus is on schools with no or
limited previous experience of providing shared education
opportunities to their children and young people. CASE aims to build a
culture of good relations among school children and to equip them with
the skills and attitudes needed to contribute to a society where the
cycle of sectarianism and intolerance is broken, and a culture of
collaboration and cooperation is the norm. ?

We are now recruiting for an enthusiastic and driven person to join
the team in L?argas as an Executive Officer (CASE ?Peace IV).
Reporting to the Development Officer on tasks, and working across the
organisation, this is an exciting opportunity for the right candidate
to progress their career working in a transnational partnership for
education and learning for children and young people.

ROLES AND RESPONSIBILITIES

1. ADMINISTRATIVE PROCESSES AND RECORDS

* Provide administrative, clerical, and secretarial support to the
Development Officer and throughout the wider organisation and to the
CASE Team.
* Develop, maintain, and operate manual and/or computerised
information systems.
* Complete and submit all returns/records as required.
* Implement Departmental processes for financial control.

2. ADMINISTRATION

* Create spreadsheets for financial reporting and reporting controls.
* Check and prepare budgets.
* Prepare payments.
* Track sub cover monthly.
* Prepare material for quarterly financial reports to funding
bodies.
* Prepare travel claims for payment. ?
* Check final financial reports
* Prepare and track returns of contracts for schools.
* Verify and countercheck quarterly sub cover records with
Department of Education and Skills and the Education and Training
Boards.
* Submit documentation to EA as required by the programme.
* Provide all administration support, including email and internet,
where appropriate.
* Actively contribute to maintaining and developing the CASE
website.
* Sort, screen and distribute all mail and correspondences.
* Ensure the secure storage of confidential documentation.
* Service meetings and draft minutes as required.
* Any other tasks assigned by Team Manager ??

PERSON SPECIFICATION

* One year?s office-based administrative/clerical experience
desirable ?
* Excellent time management skills and the ability to multi-task ?
* Strong organisational and planning skills
* Excellent interpersonal and communication skills
* Ability to work to concrete deadlines and meet targets while
prioritising competing demands
* Experience/qualification in, or willingness to learn about,
training and facilitation in the fields of education, training or
youth
* Must fit within a team that has a strong values-based approach to
work
* Experience of working in an international context is preferred
* Full clean driving licence is desirable

General requirements of all L?argas staff We expect our people to
show leadership, exceptional organisational and planning skills, with
excellent IT, networking and influencing skills. We expect excellent
interpersonal and communication skills, combined with an ability to
fit within a team that has a strong values-based approach to work. ?

As a result of government restrictions on attendance in the workplace,
all L?argas staff have been working from home during the pandemic.
When restrictions are eased, we will be working a hybrid pattern,
attending some days in the office each week, and working the remainder
from home. ?
?
Applications in writing to include CV and letter of motivation to
**Apply on the website** to reach us by 9AM ON WEDNESDAY 5 JANUARY
**APPLY ON THE WEBSITE**. Interviews will take place week commencing
**Apply on the website** January **Apply on the website**


We need : English (Good)

Type: Permanent
Payment:
Category: Others

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Email: (*) 
Phone: (*) 
Please Provide a Cover in the English Language.
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