KILKENNY
CONTEXT
L?Arche is an international movement which builds communities with
people with intellectual disabilities. The L?Arche vision is unique
and inspires an ecumenical Christian community, open to people of all
faiths or none, who share its values and mission:
* _'We are people with and without learning disabilities, sharing
life in communities belonging to an international federation;_
* _We celebrate the unique value of every person and recognise our
need of one another;_
* _Mutual relationships and trust in God are at the heart of our
journey together_.?
Our Mission is to:
* _?Make known the gifts of people with learning disabilities
revealed through mutually transforming relationships_
* _Foster an environment in communities that is inspired by the core
values of our founding story and responds to the changing needs of our
members_
* _Engage in our diverse cultures, working together to build a more
human society.?_
L?ARCHE IRELAND SECRETARY/FINANCE/ PA TO CEO
This role is key to assisting the administrative and financial
functions of the L?Arche Ireland Central office and supporting the
Board and CEO in their work.
This role reports to Mairead Boland Brabazon CEO L?Arche Ireland
KEY RESPONSIBILITIES:
* Supporting the work of the central office and CEO through
administrative organisation of meetings, planning, HIQA admin and
general administrative/secretarial duties in the L?Arche Ireland
office.
* Maintaining the Central office accounts using SURF accountancy
package, preparing quarterly and yearly management
accountsCorrespondence with accountant and HSE finance dept on ongoing
matters and queries.
* Some secretarial duties for the Chairperson of L?Arche Ireland
and the Board of Directors ? mainly preparation of the Board of
Directors meeting and taking Minutes.
* Ensuring updates are met for CRO, CRA, HIQA and HSE. This can
include form to be submitted, reports to be sent, general updates
regarding changes within L?Arche.
CORRESPONDENCE
* Ensuring that all correspondence is dealt with promptly: emails,
letters, telephone and general enquiries.
* Checks on social media and website.
MINUTE TAKING
* Travel to meetings or attend online meetings for Minute taking.
(Approx **Apply on the website** Saturdays a year in either Dublin,
Cork, Belfast, or Kilkenny. Very occasional travel week days to the
above cities for minute taking.
* Typing up of Minutes and reports for CEO and distribution of same.
* Follow up of relevant work related to PA/Secretary role -
generated at meetings.
CO-ORDINATING OF MEETING ARRANGEMENTS FOR CEO
* Booking venues, flights, accommodation.
* Keep on-line diary for CEO.
* Prepare documents and relevant material for meetings.
* Assist co-ordination and management of occasional L?Arche
Ireland/International events held in Ireland.
FINANCE
* Keep Income & Expenditure accounts for L?Arche Ireland office.
Prompt payment of all invoices generated by CEO, Central Committee,
Fundraiser and Office Admin.
* Working knowledge of account package SURF an advantage but not
essential
* Supporting the preparation of Annual Budget for L?Arche Ireland
office.
* Support the draft and distribute key documents such as reports and
other documentation as required. Research as required.
* Dissemination of relevant information to the L?Arche communities
(Annual Report, Invoices, HIQA documents).
* Keep Insurance premiums for L?Arche Ireland up-to-date.
* Maintaining office supplies for L?Arche Ireland office.
* Preparation of Annual Report and contact with Designer of the
report.
* Distribution of invoices to Communities for payments made on their
behalf or where part payment for event/meeting is required by them.
This job description is not exhaustive. It merely acts as a guide and
may be amended to meet the changing requirements of our needs at any
time.
REQUIREMENTS:
* Available to start mid-May to cover maternity leave
* Confidentiality
* Experience in Social Care area would be distinct advantage
* Knowledge of HIQA structure an advantage
* ICDL
* Cloud
* Experience in Accountancy packages would be an advantage
* Microsoft Office, Excel, Outlook, databases.
* Knowledge of SURF
CONTACT:
www.larche.ie
**Apply on the website**
To apply please click here -
We need : English (Good)
Type: Permanent
Payment:
Category: Others
