Job Details: Sphere 17 Regional Youth Service: Invitation to Tender


Irish Future
Talbot Street
Dublin 1
irishfuture.ie
Sphere 17 Regional Youth Service: Invitation to Tender
TENDER FOR THE PROVISION OF EXTERNAL FINANCIAL AUDIT SERVICES TO
SPHERE **APPLY ON THE WEBSITE**

The Board of Directors of Sphere **Apply on the website** Regional
Youth Service wish to invite tenders from suitably qualified and
competent registered auditors with a high level of knowledge and
understanding of the voluntary and community sector and charity
accounts, for the function of an external annual audit, over the next
3 years, **Apply on the website** inclusive, auditing the annual
accounts for **Apply on the website**, **Apply on the website** and
**Apply on the website**.

-------------------------

1. WHO WE ARE AND WHAT WE DO:

Sphere **Apply on the website** Regional Youth Service (RYS) was
established in **Apply on the website**. The organisation provides a
wide range of youth service activities to young people **Apply on the
website** years in the region of Dublin **Apply on the website** and
Kilbarrack area, based on their needs, issues and interests.

Our vision is for a future where all young people are valued. We want
to see a society where young people have a voice, where young people
are respected, and where they feel included, no matter what community
they are from. We hope for a society where young people can get high
quality support and have a real chance to be the best that they can
be.

The service is community based and not-for-profit, and operates
primarily from four community based youth centres in Bonnybrook,
Darndale, Kilbarrack and Priorswood. The organisation currently
employs **Apply on the website** core staff in addition to part-time
staff, scheme workers and volunteers with an annual income of circa
?1.3m (**Apply on the website**). Sphere **Apply on the website**
RYS is a company limited by guarantee with charitable tax status
(CHY**Apply on the website**) and the majority of funding comes from
the Department of Children Equality Disability Integration & Youth
(DCEDIY) with some alternative income sources secured through
fundraising activities, small grant applications and donations. There
is a voluntary Board currently comprising of eight Directors.

For more details on the work and activities of Sphere **Apply on the
website** please refer to our website: www.sphere**Apply on the
website**.ie

2. GOVERNANCE AND FINANCIAL OVERSIGHT

The Sphere **Apply on the website** Regional Youth Service (RYS) Board
of Directors provide rigorous and appropriate oversight,
accountability and governance transparency. The Board ensures that the
organisation is delivering youth services in line with agreed work
plans, in accordance with the contractual arrangements of funders, and
above all, which are consistent with the best interests of young
people in the Dublin **Apply on the website** region. The Board has
developed robust financial control procedures, and a Finance & Audit
Committee, on behalf of the Board, oversee the implementation of these
procedures. This includes the contracting of external accountancy
services to provide detailed monthly financial reports. This system
results in very little audit adjustment from what we present beyond
accrual adjustments, capitalisation of equipment and depreciation.

3. THE TASK

The Board of Directors wish to invite tenders from suitably qualified
and competent registered auditors with a high level of knowledge and
understanding of the voluntary and community sector and charity
accounts, for the function of an external annual audit, over the next
3 years, **Apply on the website** inclusive. The annual accounts must
be prepared in accordance with Charities SORP.

The financial year end is December **Apply on the website**st and
draft accounts will be made available to the Auditors by the end of
January. The Audit will take place in February and sign-off accounts
will be required for the Sphere **Apply on the website** RYS Finance
Committee by mid-March.

4. METHODOLOGY:

The proposal from the tendering auditor should include details about
the audit approach - how the auditors will:

* Determine audit strategy and undertake audit planning
* Address matters of audit scope and materiality for example,
whether they select small numbers of transactions for investigation in
depth or do broader tests of accuracy, and what they consider to be
critical levels of error warranting changes to the accounts
* Identify and respond to critical audit issues
* Control and co-ordinate the audit process
* Liaise with the organisation
* Ensure appropriate responsibility for decisions on the audit
* Conduct the reporting arrangements.

5. SELECTION OF CONSULTANT

The proposal from the tendering auditor must include details about the
auditing firm such as:

* Structure, size and capabilities relevant to Sphere **Apply on the
website** Regional Youth Service
* The firms major/relevant charity clients
* The firms audit philosophy and methods
* Two references of charities audited that can be taken up as
required

* The firm's staff:

* The Partner and manager (senior) who will be assigned to the audit,
including details of relevant experience and qualifications
* The time which the partner and manager identified will devote to
the audit
* How the firm will manage succession planning and staff continuity.

Fees - details of proposed fees for next three years should include:

* Fee for charity audit
* Fee for any additional work.

The fee proposal should include:

* An analysis of hours by grade of staff that will be involved on the
audit together with details of hourly charge out rates
* An indication of the basis of charging expenses
* The proposed billing schedule
* How will fees be set and agreed in future years

Applicants may be requested to submit additional information and may
be called for interview.

6. TERMS AND CONDITIONS:

When tendering for this piece of work the following criteria should be
adhered to:

* Proposals must include sufficient details to enable Sphere **Apply
on the website** to carry out a comprehensive assessment of the
proposal.
* Auditors intending to submit a proposal in response to this
Invitation to Tender should ensure that their proposal addresses, in
full, the requirements set out in this document and that all
information requested is supplied.
* Sphere **Apply on the website** reserves the right not to award a
contract in the event that no proposal is deemed suitable.
* Sphere **Apply on the website** will not be liable in respect of
any costs incurred in the preparation or presentation of tenders.
* It is expected that the successful bidder will be in a position to
commence and complete the work in line with the specified time frame.
* Tenders should clearly and individually time/cost each element of
the work outlined in the proposal and the sum should include all costs
including VAT.

7. CRITERIA FOR SELECTION AND AWARD OF CONTRACT

Eligibility will be determined in accordance with the criteria set out
below:

* Demonstrable and active understanding of the brief.
* Capacity and resources to deliver the service required, including
relevant skills, expertise and experience.
* Independence of approach ? capacity to ?see beyond? and
operate independently and to understand the need to simultaneously
work closely/liaise with the Finance Committee.
* Previous experience.
* Ability to deliver within the specified timeframe.
* Response of referees contacted by Sphere **Apply on the website**.
The name and contact details of two referees able to vouch for
Tenderer?s expertise and quality of service provided are required.
* Overall cost

8. APPLICATION DEADLINE:

The deadline for receipt of applications is 5pm, June **Apply on the
website**th, **Apply on the website**.

Tenders are to be submitted by email to **Apply on the website**.


We need : English (Good)

Type: Permanent
Payment:
Category: Others

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