Job Details: The Saint John of God Housing Association: Administrator


Irish Future
Talbot Street
Dublin 1
The Saint John of God Housing Association: Administrator
The Saint John of God Housing Association clg is seeking applications
for the role of ADMINISTRATOR responsible to the Chief Executive
Officer

The Housing Association works in partnership with Saint John of God
Community Services clg and other service providers to promote and
develop community living for people with special needs. The Housing
Association provides affordable, high quality housing in the community
which can be adapted to the changing needs of individuals with an
intellectual disability, mental health issues and older people. We
provide rental accommodation to tenants in counties Dublin, Kerry,
Kildare, Louth, Meath, Monaghan and Wicklow.

VISION STATEMENT

_A Hospitable World where Everyone has a Place to call Home_

MISSION STATEMENT

_Our Mission is to have a positive impact on vulnerable adults with
individual needs including mental health, intellectual disability and
older people and communities by providing high quality homes,
supporting independence and creating opportunities._

JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT

POSITION: ADMINISTRATOR

RESPONSIBLE TO: Chief Executive Officer

REPORTING TO: Housing Manager

CONTRACT: Permanent, Full-time contract (**Apply on the website**
hours per week)

LOCATION: Dublin

JOB PURPOSE:

Reporting to the Housing Manager, the Administrator’s duties and
responsibilities include:

* providing administrative support to ensure the efficient operation
of the office.
* the ability to work as part of a team by supporting managers and
staff through a variety of tasks related to organisation and
communication.
* responsibility for confidential and time-sensitive material.
* familiarity with a variety of the Housing Association’s
Policies, Practices and Procedures.
* The ability to effectively communicate via phone and email
ensuring that all Administrator’s duties are completed accurately
and delivered with high quality and in a timely manner.
* experience and judgment to plan and accomplish goals.
* a wide degree of creativity and latitude is expected.

RESPONSIBILITIES / DUTIES:

* Answer and direct phone calls
* Organise and schedule meetings and appointments
* Produce and distribute correspondence memos, letters and forms
* Research and create PowerPoint presentations
* Assist in the preparation of regular, scheduled reports
* Create and produce Annual Reports
* Produce Policy documents and maintain the sequential list
* Regularly review and update the website and social media content
* Create MIS forms and maintain ActiveH MIS training manuals
* Create and update tenant and contractor details on ActiveH MIS
system
* Complete RTB registrations
* Maintain computer and manual filing systems
* Support the GDPR plan
* Submit LPT returns
* Maintain HR files
* Maintain staff timesheets and holiday records
* Provide information and/or general support to visitors
* Organise travel arrangements for senior managers
* Take accurate minutes of meetings
* Develop and update administrative systems to make them more
efficient

REQUIREMENTS:

* Proven administrative experience
* Have a personal interest in the people we support and an affinity
with the values of the organisation – Hospitality, Respect,
Compassion, Justice and Excellence
* Knowledge of office management systems and procedures
* Excellent time management skills and ability to multi-task and
prioritize work
* Attention to detail and problem solving skills
* Excellent written and verbal communication skills
* Strong organisational and planning skills
* Proficient in MS Office
* Ability to learn and become familiar with the ActiveH MIS system
* Leaving Certificate or equivalent; college degree preferred

ADMINISTRATIVE ASSISTANT SKILLS & PROFICIENCIES:

* Reporting Skills
* Administrative Writing Skills
* Microsoft Office Skills
* Social media and web-site skills
* Analysis
* Professionalism
* Problem Solving
* Supply Management
* Inventory Control
* Verbal Communication
* Office Administration Procedures
* Attention to Detail
* Accuracy
* Multitask
* Teamwork
* Discretion and Judgment

Applications be sent to: **Apply on the website** by Friday 1st July
**Apply on the website**, 5:**Apply on the website**pm


We need : English (Good)

Type: Permanent
Payment:
Category: Others

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