ORGANISATION: Bodywhys: The Eating Disorders Association of Ireland
ADDRESS: P.O. Box **Apply on the website**, Blackrock, Co. Dublin
POSITION: Office Manager
REPORTING TO: Chief Executive Officer
CLOSING DATE: Friday, September **Apply on the website**th, **Apply on
the website**
Bodywhys ? the Eating Disorders Association of Ireland is currently
recruiting for the full-time post of Office Manager to join a small
team at its Central Office. The ideal candidate should be reliable,
competent, and self-motivated.
RESPONSIBILITIES:
* Co-ordinate administrative duties including, but not limited to,
the monitoring, controlling, and ordering of all office supplies,
maintaining all office equipment and IT systems; and booking of
meetings, training/conferences, external talks and events,
accommodation, and travel.
* Recording minutes of Team Meetings and Annual General Meetings.
* Processing, receipting, and lodging of monies.
* Stock-taking and management of literature and documentation at
company off-site storage location on monthly/as needed basis.
* Provide support during the recruitment, vetting, and training of
personnel (volunteers and staff) as required.
* Manage phone calls and correspondence (e-mail, postage, letters,
etc.).
* Manage and maintain records and databases (including data logging
using the CRM platform, Salesforce).
* Review and ensure up-to-date and accurate information on Bodywhys
Directory of Services.
* Support coordination of education/training course bookings and
supporting documentation.
* Coordinate the production of company documentation; liaise with
design company regarding literature including leaflets, brochures,
social media posters, and annual reports.
* Provide cover and support to Bodywhys supports services where
needed, primarily the helpline and email support services.
* Other duties as indicated by the Chief Executive Officer.
REQUIREMENTS:
* Proven experience as an Office Manager or Senior Office
Administrator.
* Excellent proficiency in MS Office, Google Workspace, and office
management software (CRM platform Salesforce).
* Effective communication and interpersonal skills.
* Strong organisational and time management skills.
* Excellent attention to detail.
* Knowledge of eating disorders and treatment services in Ireland.
BASED IN:
The position will be based in the Bodywhys Central Office which is
currently located in St. John of God Hospital, Stillorgan, Co. Dublin.
HOURS OF WORK:
The position will be 5 days per week with office hours from 9 a.m. ?
5 p.m. Where out of office hours occur, a time off in-lieu system
operates.
LENGTH OF CONTRACT:
Permanent position subject to a 6-month probationary period and
continued funding being made available to the organisation by the
Health Services Executive (HSE) annually.
SALARY:?circa ?**Apply on the website**,**Apply on the website**
TO APPLY:
Please send CV and cover letter to Terri Coffey, at **Apply on the
website**
We need : English (Good)
Type: Permanent
Payment:
Category: Health
