Job Details: Blakestown & Mountview Youth Initiative: Invitation to Tender for Annual Auditing Services


Irish Future
Talbot Street
Dublin 1
irishfuture.ie
Blakestown & Mountview Youth Initiative: Invitation to Tender for Annual Auditing Services


INVITATION TO TENDER FOR ANNUAL AUDITING SERVICES

INTRODUCTION

Blakestown & Mountview Youth Initiative (BMYI) is a community project
dedicated to the intensive, holistic support of young people and their
families in the Dublin **Apply on the website** area who may be at
risk or affected by drug and alcohol abuse. We aspire to empower and
nurture the young people, their families, staff and volunteers on
their journey towards realizing their full physical, emotional,
intellectual and spiritual potential.

BMYI currently employ 7 staff members and is governed by a voluntary
board of directors. BMYI is funded through the HSE, TUSLA and
Blanchardstown Local Drug and Alcohol Task Force. BMYI is a
referral-based service that works with up to **Apply on the website**
young people and their families at any one time. We meet the needs of
the young people through a three stranded holistic approach
incorporating Youth Development, Educational Support and Family
Support.

REQUIREMENTS AND OTHER CONSIDERATIONS

BMYI is seeking to engage an experienced Auditing Services Supplier
who will provide the full range of auditing services required to
fulfil its statutory obligations, to comply with relevant accounting
and reporting standards and best practice. The organization?s
year-end is **Apply on the website**st December and would be envisaged
to have sign-off no later than **Apply on the website**st May of the
following financial year.

The preferred supplier must have a high level of knowledge and
understanding of the Community and Voluntary sector for the purpose of
delivering audited accounts.

Your responsibility will be to report to BMYI Board of Directors on
the below- listed matters, in accordance with the Companies Act
**Apply on the website**, whether, in your expert opinion the
financial statements:

* Give a true and fair view of the assets, liabilities and financial
position of the company as at **Apply on the website** December in the
relevant year and of the net movement in funds for the financial year
then ended; and
* Have been properly prepared in accordance with generally accepted
accounting practice in Ireland, specifically the Statement of
Recommended Practice (SORP) for charities; and
* Have been properly prepared in accordance with the requirements of
the Companies Act **Apply on the website**, Charities Act **Apply on
the website**, Charities Regulatory Authority (CRA) guidance and any
other relevant legislation.

In addition, based on the work undertaken in the course of the audit,
you will have a statutory duty to report whether, in your opinion:

* The information given in the directors? report is consistent with
the financial statements; and
* The directors? report has been prepared in accordance with the
Companies Act **Apply on the website**.

ANNUAL AUDITING SERVICES REQUIRED:

The range of services for which the successful supplier may be
responsible include, but are not restricted to:

1. AUDITING

* Conduct an annual financial audit of BMYI in accordance with the
relevant standards applicable in Ireland and applicable law.
* Identify and assess the risks of material misstatement of the
financial statements.
* Design audit procedures that are appropriate to the internal
controls relevant to the audit.
* Evaluate the appropriateness of accounting policies used.
* Conclude on the appropriateness of the directors? use of the
going concern basis for the preparation of the accounts.
* Evaluate and advise on the overall presentation, structure and
content of the financial statements.
* Identify if other information (non-financial) included in the
annual report is materially consistent with the financial statements.
* Review of internal financial and governance control systems.
* Advice on reducing the risk to Directors of fraud and / or
financial incompetence.
* Promote effective two-way communication between the Manager, Board
of BMYI, and the auditor/it?s representatives.
* Carry out a pre-audit meeting to discuss the forthcoming audit.
* Provide an overview of the planned scope and timing of the audit.
* Conduct a follow-up meeting, post audit, to discuss any
significant findings.
* Confirm, in writing, matters discussed and any agreed actions.
* Maintain frequent communication regarding both auditing and other
matters.
* Present/review draft audited accounts with BMYI?s finance
subgroup and board, including any audit findings, as and when
required.
* Report to BMYI statutory funders, if required.

2. COMMUNICATION

BMYI WILL PROVIDE:

* Management accounts for the year to include (in Excel format): o
Statement of Financial Activities with prior year comparatives

* Balance Sheet with prior year comparatives
* Cash flow statement
* Reconciliation of wages to P**Apply on the website**

* Details of requests from funders re: formatting of financial
statements

DURATION OF CONTRACT:

The contract will commence for year ended **Apply on the website**
December **Apply on the website** for a three-year period, subject to
the services being satisfactorily delivered each year, and the option
for BMYI to end the contract should this not be the case.

EXPRESSIONS OF INTEREST

Expressions of interest should be submitted and contain the following
information:

* Name, address, telephone number, and email address of the
organisation and the main contact.
* Outline the approach and methodology to undertake the assignment.
* An outline of the proposed approach to conduct the audit.
* Detailed experience in this field as noted in the tender
requirements.
* Examples of services provided in this area and your ability to
effectively manage the review process.
* A detailed breakdown of the proposed fee (including VAT).
* Details of two relevant references for contracts undertaken within
the last three years in this area (We will not contact your references
without prior knowledge).

CLOSING DATE FOR RECEIPT OF PROPOSALS:

The deadline for receipt of completed proposals is **Apply on the
website**:**Apply on the website** on Friday **Apply on the
website**th of November **Apply on the website** to **Apply on the
website** Informal queries regarding the tender process should be made
to the chairperson via email at **Apply on the website** . Proposals
received after the closing date will not be considered.

TENDER EVALUATION PROCESS

Short listing may apply and BMYI has the right to request the
preferred Tenderer to attend a presentation meeting to verify the
contents of the proposal. If this is deemed unsatisfactory and does
not meet the needs of the organisation, BMYI will then proceed to
select the next highest ranked tenderer.

GENERAL TENDERING INFORMATION SOFTWARE PACKAGES USED BY BMYI

BMYI has this year transitioned to using Surf for its day-to-day
accounting records for all transactions. It also uses Collsoft to
manage payroll. Salesforce is the organisation?s CRM system.

GENERAL DATA PROTECTION REGULATION

In your role as BMYI?s auditing services supplier you may need to
obtain, use, process, or, in certain circumstances, disclose personal
data belonging to BMYI. The successful applicant will be expected to
sign a data processing agreement with BMYI and manage any data shared
in a manner that is compliant with the GDPR.

RETENTION OF ACCESS TO BMYI?S RECORDS

During the course of your work with BMYI you will have access to
various documentation. You will be required to only take away copies
of any documentation required for audit purposes and any such
documentation must be destroyed after 7 years, with the exception of
documentation that is agreed to be of continuing significance.

CONFLICT OF INTEREST

Tenderers must disclose in their submission?s details of any
circumstances, including personal, financial, and business activities
that will, or might, give rise to any conflict of interest associated
with this proposal.

TAX CLEARANCE

The successful tenderer must provide a valid Tax Clearance issued by
the Irish Revenue Commissioners for the duration of the contract.


We need : English (Good)

Type: Permanent
Payment:
Category: Others

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