Job Details: Dublin Rape Crisis Centre: Administrator Support Role


Irish Future
Talbot Street
Dublin 1
Dublin Rape Crisis Centre: Administrator Support Role
[Dublin Rape Crisis Centre]

ADMINISTRATOR SUPPORT ROLE

THREE-DAY WEEK POSITION, THURSDAY, FRIDAY AND SATURDAY.

DRCC are looking for a reliable support ADMINISTRATOR to undertake
administrative tasks including reception duties.

DUTIES WILL CONSIST OF THE TASKS BELOW, BUT NOT LIMITED TO;

GENERAL ADMINISTRATION SUPPORT DUTIES:

* To work across the Admin team supporting as required.
* To operate computerised records/information/communication systems
and carry out other IT based tasks.
* Monitor stocks of household items and create monthly order lists
for replenishment.
* Update standard forms/templates eg room booking, excel worksheets.
* Track and record stocks of office stationery and resource
publications.
* Maintain office equipment and 3rd party service contact register.
* Updating of staff induction pack, online standard forms, staff org
chart and staff support document of FAQs.
* To provide personal, administrative and organisation support to
other staff.

MEETINGS & EVENTS

* Organise external room bookings for meetings or events
* Set up meeting room for internal meetings with required tech,
tea/coffee and rearrange room after meetings

RECEPTION DUTIES:

* Provide all Saturday reception cover as well as cover for week day
lunch breaks, holiday leave and sick leave.
* Answering and logging all incoming calls.
* Managing electronic daily diary of all therapy appointments.
* Dealing with information queries including the logging and passing
on of messages to members of staff including therapists who maybe
otherwise be engaged.
* Providing electronic daily appointment status report to Head of
Clinical Services.
* Dealing with all incoming and outgoing correspondence, post,
couriers, hand delivered items etc. as per the procedures already
established, to include GDPR rules and regulations.
* Scheduling and the preparation of meeting spaces, to facilitate
meetings as required.
* Processing of stationery orders and house maintenance requests.
* Dealing with call-ins to the Centre seeking counselling advice.

YOU ARE EXPECTED TO:

* Act in a professional manner at all times ensuring client / visitor
confidentiality.
* Have a good working knowledge of Microsoft Office Suite.
* Have good administrative and organisational skills.
* Have excellent attention to detail.
* Have good communication verbal and written skills.

CVS TO **APPLY ON THE WEBSITE** AND **APPLY ON THE WEBSITE** BY CLOSE
OF BUSINESS **APPLY ON THE WEBSITE**TH NOVEMBER **APPLY ON THE
WEBSITE**



We need : English (Good)

Type: Permanent
Payment:
Category: Health

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