JOB TITLE: HUGG FINANCE & GRANTS ADMINISTRATOR
POST AVAILABLE: Part Time ? 4 mornings per week or 1 full day and 2
mornings
CLOSING DATE: **Apply on the website**st January **Apply on the
website**
Email CV and cover letter to **Apply on the website**
Subject: HUGG FINANCE
PROPOSED INTERVIEW DATE: Interviews will be held week commencing 6th
February **Apply on the website**
BASE: Work remotely from home
EMPLOYER: HUGG ? Healing Untold Grief Groups CLG
ORGANIZATIONAL AREA: Nationwide
REPORTING RELATIONSHIP: CEO
PURPOSE OF POST
The HUGG vision is that _anyone bereaved by suicide can find hope and
healing_. HUGG provides information and support principally through
the provision of local and online peer support groups - led by
volunteers with lived experience - for the suicide bereaved_._ By
engaging in research HUGG aims to inform public policy and improve
bereavement services. HUGG also collaborates with professionals and
other organisations working in the bereavement sector to advance best
practice and support those bereaved by suicide by raising public
awareness, communicating their concerns and advocating for change in
how state institutions engage with them
This goal is in line with the National Office for Suicide
Prevention?s (NOSP) national strategy to reduce suicide in Ireland
as identified in Connecting_ for Life **Apply on the website** i.e.
_?To provide support for those bereaved by suicide?.
We are seeking an individual to manage HUGG?s finance functions, and
relevant administration services by taking ownership
of,?accountability for, and lead the finance function in HUGG
The post holder will support the CEO, Finance Trustee and HUGG Board.
* Establish strong working relationships with grantors to ensure that
adequate funding is?provided to meet the service?s budgeted
financial requirements.
* Meet the reporting requirements, including Grant Agreements,
Annual Compliance?Statements, and any ad hoc requests for financial
information
* Monitor income and expenditure against the cash flow projections
and report variances
* Maintain and adhere to financial company policies, procedures, and
internal controls in?order to maximise control and minimise risk.
ELIGIBILITY CRITERIA AND QUALIFICATIONS
ESSENTIAL:
The successful candidate must demonstrate:
* Min. 5 Years of Accounts Payable experience
* Knowledge of accounting and bookkeeping terminology and practices
* Excellent knowledge of Microsoft Excel
* Experience using Sage
* Diligent, highly organised with close attention to detail
SKILLS, COMPETENCIES AND/OR KNOWLEDGE
DESIRABLE:
* Experience of CRM systems (eg Salesforce)
* Experience in matters of corporate governance
* Experience of having managed third-party suppliers/agencies
* Knowledge of the principles, practice and legislation relating to
fundraising,?campaigning, and communications in a charity setting
Knowledge of the Charities Regulator Governance Code
PRINCIPAL DUTIES AND RESPONSIBILITIES
* Ensure that accurate monthly management accounts are prepared on a
timely basis with?an analysis of all significant variances from
budget
* Supervise the accounting aspects of the fundraising activities
* Prepare the accounts for annual audit
* Oversee the annual statutory accounts and liaise with the
company?s auditors to ensure?that the audit is completed in a
timely and efficient manner and that financial?statements are in
compliance with SORP guidelines
* Reconcile bank accounts and credit card statements
* Post various journal entries including payroll,
accruals/prepayments, depreciation, etc
* Calculate accruals/prepayments
* Prepare deprecation calculation
* Reconcile key control accounts include PAYE, creditors, and fixed
assets
* Track income allocation and expenditure especially for restricted
income/grants and?receiving and maintaining source documentation for
both.
* Finance, Forecasting and Budgeting
* Prepare and maintain the rolling forecast and report on it against
budget and YTD (using Sage or Pivot Tables or other) with in-depth
analysis and oversight
* Prepare a cash flow projection for the year and monitor the cash
position monthly
* Provide financial support in the development of new programmes,
grants, and funding?applications
* Ensure procurement procedures and authorisation procedures are
followed
* Ensure that the monthly payroll is accurately produced in
accordance with the agreed?schedule and approved monthly
* Carry out any other reasonable duties which may arise within the
scope of this post.
* Maintain confidentiality and observe data protection guidelines.
* Act in accordance with the charity?s policies and procedures.
The above Job Description is not intended to be a comprehensive list
of all duties involved and consequently, the post holder may be
required to perform other duties as appropriate to the post which may
be assigned from time to time and to contribute to the development of
the post while in office.
COMPETITION SPECIFIC SELECTION PROCESS
Short listing will be carried out on the basis of information supplied
in your curriculum vitae and letter of application at the closing
date.
The criteria for short listing are based on the requirements of the
post as outlined in the eligibility criteria and skills, competencies
and knowledge section of this job specification.
REMUNERATION ?**Apply on the website**,**Apply on the website** per
annum
ANNUAL LEAVE 4 days per annum
PROBATION 6-month probationary period
We need : English (Good)
Type: Permanent
Payment:
Category: Others
