JOB TITLE: FINANCE AND ADMINISTRATION OFFICER
LOCATION: Dublin
REPORTS TO: Finance and Procurement Manager
HOURS:
* Monday 9am ? 1.**Apply on the website**pm
* Tuesday 9am ? 1.**Apply on the website**pm
* Thursday 9am ? 2.**Apply on the website**pm
* Friday 9am ? 2.**Apply on the website**pm
* Some out of hours work may be required.
JOB TYPE: Part-Time
SALARY: ?**Apply on the website**.**Apply on the website** per hour
PURPOSE: To assist in the effective running of the Finance Department.
CONTACT EMAIL: **Apply on the website**
APPLICATION REF. HR/DUB/ADM/ADMFIN/**APPLY ON THE WEBSITE**
Coolmine is a leading drug and alcohol treatment service providing
community, day and residential services to men and women with
problematic substance use and their families in Ireland established
since **Apply on the website**. Coolmine Therapeutic Community
believes that everyone should have the opportunity to overcome
addiction and lead a fulfilled and productive life.
ROLE RESPONSIBILITIES: (INCLUDE, BUT NOT LIMITED TO)
* Work as part of the team in the Head office, ensuring service users
are treated with respect at all times.
* Maintain professional and personal boundaries
* Ensure all Health and Safety regulations and standard operating
procedures relating to fire procedures, maintenance, critical
incidents, safety and well-being of all clients and staff are met.
* Work within the policies of Coolmine Therapeutic Community in
order to ensure that a consistent delivery of service, quality
standards and best practice are adhered to at all time.
* Undertake other duties as and when requested by the Finance
Manager.
ADMINISTRATION, RECEPTION AND FINANCE
* Effectively implement work plans.
* Reception duties: greet visitors to head office, answer phones,
open gate for visitor entry, receipt supplier deliveries etc.
* Provide admin support to the finance office ? filing, post,
stationary ordering etc.
* Keep records pertinent to the post and observe professional
standards ensuring confidentiality of records and security of same.
* Participate in ongoing evaluation and in initiatives to improve
the quality of all aspects of the Finance Function.
* Monitoring of mailboxes relating to Routine Supplier
invoices/Queries.
* Maintain good relationships with Suppliers.
* Accurately code each Routine invoice and post to correct account
on Accounts IQ for weekly payment run.
COVER FOR FINANCE TEAM
* Receive full training to cover for Finance Specialists in periods
of their absence:
ACCOUNTS RECEIVABLE
* New Client Financial Assessment and Sign off, Residential
Contribution receipts, WAM (Walk About Money) expenditure
* Raise ad-hoc invoices in relation to Donations, Fundraising and
State Funding as required and chase overdue payments on same.
ACCOUNTS PAYABLE
* Accurately code Non-Routine invoices following procurement
processes and post to correct account on Accounts IQ for weekly
payment run.
OTHER FINANCE FUNCTIONS
* Assist the Senior Finance Specialist with monthly employee expenses
claims and Credit card processes.
PAYROLL ADMINISTRATION COVER
* Provide cover to the Senior Finance Specialist (in periods of
absence) for payroll process.
EVENTS
* Assisting the Communications & Fundraising Executive during events
when required.
PERSON SPECIFICATION
COMPETENCIES
* Experience using MS Excel (Intermediate), MS Word and Outlook.
* Demonstratable ability with the double-entry system for
bookkeeping (debits and credits, accruals, prepayments etc).
* Experience with standard online Accounting software (Accounts IQ
preferable)
* Experience setting up and maintaining both manual and computerised
filing systems.
* Proven analytical and numerical skills and attention to detail.
KNOWLEDGE & SKILLS
* Has excellent communication and listening skills.
* Enjoys working with people, is approachable, and demonstrates warm
and friendly mannerisms.
* Is clear and explicit about professional and personal boundaries.
* Clear written and verbal communication skills
* Have a ?can do? attitude and a positive solution focused
approach to problem solving and conflict resolution.
* Uses assertive behaviour, demonstrating dignity and respect for
self and others at all times.
* Capacity to work effectively under pressure
APPLICATION PROCESS:
Interested candidates who meet the Person Specification requirements
should send their CV & cover letter with application reference code to
Karl Mooney, HR Generalist **Apply on the website**
Please quote this application reference: HR/DUB/ADM/ADMFIN/**APPLY ON
THE WEBSITE**
The closing date for applications is MONDAY **APPLY ON THE WEBSITE**
FEBRUARY **APPLY ON THE WEBSITE**.
_COOLMINE THERAPEUTIC COMMUNITY IS AN EQUAL OPPORTUNITIES EMPLOYER._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
