JOB TITLE: ADMINISTRATIVE OFFICER
REFERENCE: A**Apply on the website**
LOCATION: Central Hotel Chambers, Dame Court, Dublin 2.
RESPONSIBLE/REPORTING TO: This role will be part of the Corporate Team
reporting to the Senior Development Officer
JOB PURPOSE: Responsible for providing administrative support to the
Board and its committees and the CEO. In addition, assisting with HR
administration to the organisation.
SALARY SCALE: Salary scale €**Apply on the website**,**Apply on the
website** to €**Apply on the website**,**Apply on the website** –
a **Apply on the website**-point scale. Entry level will depend on
experience.
JOB INFORMATION: This post is a 2-year fixed term contract. Full-time,
**Apply on the website** hours per week Monday to Friday
ABOUT HAIL
HAIL IS AN APPROVED HOUSING BODY WITH OVER **APPLY ON THE WEBSITE**
PROPERTIES IN THE GREATER DUBLIN AREA
HAIL’s vision is to be the provider of choice for housing and
support for people with mental health difficulties, enabling them to
achieve and sustain independent living in the community by having
secure, quality, affordable accommodation with appropriate support
services tailored to their needs.
HAIL’s mission is to provide housing and individually tailored
services to support people, primarily those with mental health
difficulties, to integrate and live independent lives in the
community.
JOB PURPOSE SUMMARY
The Administrative Officer will be responsible for providing
administrative assistance to the CEO, and, Board Directors and
Committee Members. The role also consists of general office
administration with focus on HR functions. Operating as part of a team
is most important, with the flexibility to respond to various tasks as
required.
KEY ROLE AND RESPONSIBILITIES
Working as part of a busy organisation, the main duties of the post
will be to:
* Provide high quality, professional administrative support to the
CEO, the Board and its Committees:
* Responsible for practical arrangements for Board and Committee
meetings such as:
* Organisation and scheduling of meetings
* Collating and circulating meeting packs
* Minute taking
* Assist with HR functions of the organisation including but not
limited to record keeping, arranging interviews and training and
liaising with our HR consultants
* Diary management for the CEO
* Provide administrative assistance to the CEO on Governance-related
and various other projects across the organisation
* Provide office support to the Corporate Team as required in the
day to day running of the office including answering calls, greeting
and assisting visitors
* to the office and monitoring the Company’s generic emails
* Ensure that security and confidentiality in your role are
maintained at all times
* Ad hoc tasks as directed
COMPETENCIES / QUALIFICATIONS REQUIRED:
* 3+ years proven experience in an administration role
* PC literate and competent in using Microsoft package including
Word, Excel,Powerpoint and Outlook
* Experience organising meetings and taking minutes
* Experience of dealing appropriately with confidential and
sensitive information
* Strong customer care and communication skills
* The ability to work as part of a team
* Ability to prioritise & problem-solve
* Ability to work under pressure and flexibly
* Integrity and personal effectiveness
* Commitment to the delivery of quality services
* Empathy with the client base, excellent communication and team
working skills are key requirements for the post.
DESIRABLE CRITERIA:
* Proven experience in a similar role providing administrative
support to a senior level
* A working knowledge of the voluntary housing or charity sectors
would be beneficial
HAIL OFFERS:
* Flexible working hours
* **Apply on the website** annual leave days plus 3 Company days
* Company Pension Scheme with current contributions rates of 6%
employer contribution and 6% employee contribution
* Death in Service Benefit
* Health insurance for serious illness
* Training and development
* Paid expenses
1. APPOINTMENT
This post will be filled immediately.
All contracts are subject to successful completion of a six-month
probationary period.
2. RECRUITMENT PROCESS
Please send A LETTER OF APPLICATION outlining your suitability for
this role and your C.V. to **Apply on the website** by 5pm on FRIDAY,
**APPLY ON THE WEBSITE**TH MARCH **APPLY ON THE WEBSITE**. Only those
shortlisted for Interview will be responded to.
_HAIL IS AN EQUAL OPPORTUNITIES EMPLOYER._
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We need : English (Good)
Type: Permanent
Payment:
Category: Others
