Job Details: Irish Hospice Foundation: Personal Assistant to CEO


Irish Future
Talbot Street
Dublin 1
irishfuture.ie
Irish Hospice Foundation: Personal Assistant to CEO


PERSONAL ASSISTANT TO CEO

WOULD YOU LIKE TO?JOIN US IN WORKING FOR AN IRELAND?where people
experience dying, death and bereavement with?the care and support
they need? Are you an experienced and committed Personal Assistant
with excellent administrative and interpersonal skills?
IF YOU ANSWERED YES, THEN THIS MAY BE THE JOB FOR YOU!

DETAILED JOB?SPECIFICATION

Every day in Ireland, **Apply on the website** people die and **Apply
on the website** of us are newly-bereaved.?Our vision?at the
Irish?Hospice Foundation?is an Ireland where people experience
dying, death and bereavement with the care and support they need. As
part of our new five-year strategy we would like to significantly
increase awareness?of the work that the IHF does.

This is an exciting opportunity for an experienced and highly
organised Personal Assistant, with a talent for building strong
working relationships to provide critical and comprehensive support to
the Chief Executive Officer (CEO) and the Head of Finance and
Corporate Support Services (HoF).

The PA will provide a highly professional and wide-ranging PA,
administration, and project management support to the CEO and HoF.
This position is often privy to confidential information and, as such,
requires utmost diplomacy and discretion.

The?successful?candidate for the role of PA TO THE CHIEF EXECUTIVE
will report to the CEO.

CORE ROLE AND RESPONSIBILITIES:

* Act as the first point of contact for the CEO, proactively and
promptly reviewing and tracking incoming enquiries such as emails,
invitations and general correspondence; responding directly or
advising on responses to the CEO; providing clarity of
outcomes/actions.
* Organise and keep track of all projects and files handled by the
CEO. Create and maintain databases, tracking and on-line filing
systems. Maintain a 'bring forward' system for the CEO.
* Disseminate information to senior leadership and maintain a system
to ensure action is taken by senior leadership.
* Provide high level secretarial support and planning to key
internal and external meetings involving the CEO/ HoF, attending as
needed. Support includes preparing reports, correspondence, briefing
notes, presentation materials, agendas as required; co-ordinating or
drafting papers; producing minutes and ensuring follow-up actions are
progressed.
* Maintain a coordinated and up-to-date calendar for the CEO -
determine the urgency and nature of requests; make necessary
arrangements; resolve time conflicts. Organise and schedule meetings
with employees and external stakeholders. May attend CEO meetings to
record outcomes and agreed actions. Anticipate CEO?s needs and
create solutions.
* Provide project support; conduct research; review and summarise
reports, presentations, and documents suitable for presentation at
Board and SMT level.
* Prepare for meetings with the Board sub-committees, senior
leadership, and management teams (i.e., schedule, prepare logistics,
attend, minute, and distribute materials for scheduled meetings,
liaise with the Company Secretary as appropriate).
* Provide some administrative support to the HoF, including
processing and tracking accounts payable and receivable; further tasks
in line with work plans currently under development.
* Be responsible for processing expenses, credit card returns and
raising purchase orders and other finance related duties as directed
by the HoF.
* Assist CEO and HoF with print procurement and completion of
reports and documents.
* Be flexible and provide ad hoc and project support to other IHF
departments and the Senior Management Team as needed and directed by
the CEO.

_GOVERNANCE:_

* Support the CEO and HoF in maintaining and updating corporate
reports.

The CEO reserves the right to amend/change this job description within
reason over time, and to communicate such changes to the PA.

PERSONAL EXPERIENCE, SKILLS & QUALIFICATIONS:

Our ideal candidate is a confident and proactive communicator (both
verbally and in writing) and highly computer literate.

You will be enthusiastic about IHF?s mission, highly flexible and
adaptable, and comfortable with a degree of uncertainty ? your day
will inevitably involve challenging tasks and exposure to key
stakeholders at all levels of the organisation.

_YOU WILL:_

* Have at least 2 ? 3 years? experience in a similar role
* Be a self-starter, capable of acting on own initiative and
proactively managing competing demands and pressures and able to
multi-task effectively
* Demonstrate a high level of accuracy, efficiency and attention to
detail
* Have highly competent IT stills across standard Microsoft packages
* Be able to work collaboratively with a range of colleagues at all
levels in the organisation, as well as with external stakeholders,
maintaining relationships with tact and diplomacy
* Be highly professional with the ability to handle very sensitive
business communications, data and other information with
confidentiality and discretion
* Demonstrate experience of researching, collating and writing
briefing materials and experience of management information reports
* Project management experience is desirable
* Experience conducting research is desirable
* Experience in social media and modern communication technology is
desirable
* Flexible and willing to undertake varied responsibilities,
occasionally having to work early or late
* Demonstrate strong level of numeracy and ability to analyse
statistical and financial data
* Have evidence of an ability to ?think outside the box? and
provide creative solutions

This is a one year fixed term contract with the possibility of
extension. This role is for four days a week and?will be based at
the?IHF?s?offices on Nassau Street, Dublin 2.?The successful
candidate will be expected to be flexible.

Salary will be commensurate with experience.

Please forward your CV?(_MAX 2 PAGES_) with a brief covering letter
to **Apply on the website** by?TUESDAY **APPLY ON THE WEBSITE**TH
AUGUST **APPLY ON THE WEBSITE**.


We need : English (Good)

Type: Permanent
Payment:
Category: Health

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Please Provide a Cover in the English Language.
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